“What I wish I knew” – Ziara S.

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I really wish I knew that pursuing an advanced degree would expose your character and commitment! It has been a challenge, not because I’m unintelligent, not because I am incompetent… but because I felt as though I was indebted to everyone who came before me, and that load was a heavy one to carry. Being “the one” in the family can lead to imposter syndrome, unrealistic expectations and unnecessary stress. But this process has taught me more about myself than any other experience thus far.

Working a full time teaching position during the day and classes at night have taken a toll, but I have become intentional about, as Erykah Badu would say, “packing light”. I’ve learned to prioritize my expectations of myself over anyone else’s. I have included mental health checkpoints for myself to ensure I am well during demanding times, while also establishing boundaries and actually enjoying the journey to my end goal. I never want to be so focused on the finish line, that I do not celebrate those in between “wins” that occur during the journey. This has been a transformative experience, and I’m thankful for it all.

My Mantra:  “I’m not saying I’m gonna change the world, but I guarantee that I will spark the brain that will change the world.” -Tupac Shakur 

Ziara S.

Masters of Arts in Education Degree candidate, May 2018

 

 

“What I Wish I Knew” – Tylisha Villaruel

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What I wish I knew going into the master’s program for Public Health is such a long list. But the one thing that stands out to me is knowing how to handle course work because it was so much material that I needed to know and understand. The master’s program for Public Health was very hard, especially epidemiology. I say epidemiology because there’s a lot of research that you need to do in order for you to know the work.

Epidemiology was challenging because the many diseases that you have heard throughout the years is something that you will get to know and read about once you were in the subject. For instance, the Black Plague was one of the killers in the 1920’s and 1930’s due to the fact of contaminated water, dust, Etc but there were no vaccinations. After doing more research on particular diseases out here, I have grown to appreciate subject matter as it comes along and in this particular case, I truly appreciated the work epidemiologists do. Learning about them got me one step closer to my Masters Degree.

My Mantra:

“If the first woman God ever made was strong enough to turn the world upside down all alone, these women together ought to be able to turn it back, and get it right side up again” – Sojourner Truth

“What I Wish I knew” – Symone Alexander

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As a chemical engineer and polymer scientist, I was blessed to have an amazing graduate advisor who is also a black woman and has been extremely successful in her career. However, I was always afraid I would mess up or disappoint everyone who believed in me. I wish I knew that it was okay to not have all the answers and to be vulnerable with trusted mentors. Chances are they have had similar experiences and can offer great advice on how to move forward.

I also wish I knew that it is okay to say “no” or “not right now” to extra responsibility. As black women in the academy, we are often called upon to do more because we represent gender and racial minority groups.  Looking back, saying no to unnecessary responsibility would have allowed me to put more energy into causes I am passionate about, and would have prevented some of the “burn outs” I experienced.

We have made so much progress and are knocking down racial, gender, and class barriers left and right! I’m so proud of and encouraged by all the brilliant black women I encounter in communities like Black Girls Guide to Grad School. I have hope that if we continue to connect with and support one another, there’s nothing we can’t do!

My Mantra: “Life shrinks or expands in proportion to one’s courage.” – Anaïs Nin

Symone Alexander, PhD Candidate
NSF Graduate Research Fellow

“What I Wish I knew” – Dr. Malika Grayson

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In honor of Black History Month, Black Girls Guide To Grad School will be featuring amazing women in graduate school who continue to create history by just their very presence. They will be featured in a “What I wish I knew” Series. As a prelude to the amazing story and thoughts that are to come, I thought I would share mine:

As only the second black woman to enter my PhD program, I already felt the pressure to succeed and I also learned that mistakes were not a luxury I could have. I wish I knew that I could ask for help earlier and that others were willing to help me without judgement. I wish I knew how to speak up with the realization that asking a question does not mean you are incompetent. Asking questions are necessary and it is important to be assertive and to make sure that you understand every aspect. Your education and your growth is the most important.

I wish I knew that being alone did not always mean that you had to be lonely. There are so many of us, women of color, who are the only ones or only a few. If we truly came together and supported each other, do you know how great our community could be? What an impact that would be.

My mantra: “All great achievements require time” – Maya Angelou 

Readjusting Goals despite Setbacks and Distractions

 

There are instances when we have well-planned goals with what seem like a full proof plan to execute them, yet still unexpected setbacks or distractions disrupt the execution of these goals. Setbacks are different from blockers. Blockers are situations that you must overcome or individuals you must work with to get to your goal. It is almost safe to say that you see blockers in your goal plan when you are laying out your pathway. A setback is an event that occurs unexpectedly. There is no plan for it but there is re-adjustment. It is important to readjust on a holistic level to see all the goals and how they may be affected. While one goal may experience a setback, another goal might also be affected by this and as a result a bird’s eye view is necessary. Therefore, take a step and do some light re-planning. Identify what goals need to be shifted or added and what pathways need to be updated.

Readjusting may require setting new goals with possible scaling especially if time is a factor. If time is a factor, one question that can be asked is, ‘What is the Minimum Valuable Product that can be produced from this goal?’ In other words, if planned to save $50 for a trip but only really need $30 for the ticket and $10 for local transport, it means that your minimum achievable goal (MAG) is $40. You should only think about reaching your MAG when there is belief that you are too constrained to achieve the goal you set. It should not be common practice, but this relieves unnecessary pressure and the feeling of being overwhelmed.

Remember this process of goal planning and execution is iterative, and keeping an open mind for adjustments and re-planning is important.

This concludes our 2018 January Series on ‘Goals’. Remember what the weekly highlights in January were:

  • Successful Goal Setting
  • Strategies for Executing Goals
  • Identifying blockers and working around them
  • Readjusting Goals despite Setbacks and Distractions

“See” you in February! Thank you for your views 🙂

Strategies for Executing Your Goals

Now that we have taken the time to think about the goals we plan to accomplish for the semester, how do we lay them out strategically to ensure they are successfully executed? The most important thing is laying out the path and steps needed to achieve each goal. Look at each goal and determine what needs to be done to get to the end point. This gives a comprehensive view of how tasks for each goal are going to be executed. This method also allows you to see what steps have dependencies and may require sub-tasks or sub-goals in order to move forward. Because your goals are time-boxed or have an achievement date, the outlined steps for each goal should also fall within the timeline, allotting enough time to get each task done. This is where those time management strategies come in to play (visit the post on ‘5 Tips for Time Management’). This may seem like a rigid method, but it still allows for some fluidity as tasks can be moved around; as long as there is an initial plan.

The approach is ideal in also helping to identify any goal blockers you may have. Goal blockers are situations or dependencies that you cannot work around in order to get closer to your goal. In other words, you have to get through that blocker to move ahead. This can be difficult sometimes, especially when it comes to depending on something or someone else to make it happen. But in laying out the plan, you can easily identify these blockers and therefore account for them when you are doing your steps. You may have to come up with an alternate step or allot more time for that particular task or even plan in a way where you can get started on another goal while you wait. Whatever you do, stand firm and do not remove any of your end goals from the plan until absolutely necessary. Readjusting the goals you have that are difficult to accomplish is a whole different ball game that we will touch on next week. Sometimes you have no choice but to alter the goal but when is the right time to do that? Stay tuned to find out.

Successful Goal Setting

So at the end of every semester, we all say, “I need to set my goals for the new semester”. But how do we determine our goals for the semester? What is the strategy? Here are a few tips to helping you set your goals successfully. First, determine what major milestones are going to happen during the upcoming semester. For example, maybe there is the qualifying exam or a proposal due. These are major events that cannot be changed or shifted, therefore you need to set goals to help prepare you for these major events. The goals you set should be focused, achievable and realistic. It should also relate to the bigger picture. What do we mean by the bigger picture? Think of your semester and the things you would like to achieve holistically. In other words, use a systems thinking approach to goal setting. Using a systems thinking mindset allows you to look at your semester wholly and recognize what aspects of the semester depend on each other. It also leads to creativity as you are better able to think outside of the box when you have all the pieces in play.

Once you have the holistic view, you can determine what direction needs to be taken and set specific goals to take you there. The goals should be focused and the outcomes should be clear. The focused goals should also be achievable and realistic. If there is an obvious impediment that is going to prevent you from achieving that goal then the goal is not achievable. Hopes and maybes should never be included in the goals you set. For example: “This semester I will be published in a journal” vs “This semester I will submit to a journal”. The first goal is uncertain because being published depends on reviewer approval but the second goal depends mostly on you and therefore you can take steps (we will talk about strategies for execution next week) to achieve that goal. Although the both goals begin with “This semester”, making them are technically time boxed, drilling down to a more specific date (month) helps set a cadence: “I will submit to a journal by April of this semester”.

Now it’s time to visualize! The best way to visualize your goals is to write them down in a place you will be seeing them regularly as a constant reminder. First we see then we DO. This means that your last goal you should add to your list is “STICK TO GOALS!” The only way to meet a goal successfully is by being consistent.

Next week’s topic will focus on strategies for goal execution and will help with consistency.

5 Tips for Time Management

One of my biggest challenge has always been managing my time well. I enjoying adding to my plate and volunteering for tasks till I realize that my plate is overflowing and everything is due at the same time. This leads to a stressful dash to get things completed with all-nighters and no sleep. Busy time comes in ebbs and flows, so how do we find a way to find that balance and manage while not feeling overwhelmed with deadlines looming over us? It’s all about planning, prioritizing and managing our time.

Step 1)

Begin with a high level view of everything you have upcoming. From exams to deliverables. What are the milestones and deadlines? Laying out tasks visually allow you to see not just when tasks are due but the time you have between them so you can better plan. If you put something on your radar for 5 weeks out, then you can start working backward on the steps you will have to take to achieve that task. How you visually lay it out is personal preference but I have found printing monthly calendars then taping them to my desk have worked great for me. If you are on the organized side then a planner will also work as an added plus. But the key to having a high level view is to ensure that a constant optical is maintained. A planner is always put away and unless it is opened and flipped through, you are not going to have that constant view. Having a printed view in places that you tend to be (office, bedroom), will give you a constant reminder.

Step 2)

Now that you have laid out the tasks, milestones and deadlines you need to track and create a short road-map for each of them. This is a hybrid road-map that can show you the steps you need to take to get an end goal accomplished. From researching, to writing a paper, to submittal, it is important to list the steps you need to take. From this list, you can then work your way backward from the end task to see when the steps need to be completed. This way, they are strategically placed on the calendar.  It will take some practice to arrive at the optimal road-map but this is a great start when it comes to time management.

Step 3)

Once you have worked your way backward, you are probably going to end up with multiple steps to do for different tasks on the same day or within days of each other. This is where you prioritize and plan, try to avoid placing heavy to-do’s on the same day. It is important to set feasible goals. If stuck to accomplish those tasks within the same sitting or week, then that means Step 2) is not yet optimum. But that is okay! This is where some prioritizing and mini-planning comes into play. Break up the bigger list items into smaller items. This ensures you are not too overwhelmed and trying to do one multi-hour item in one sitting. Which leads me to the next step. (Tip: Try not to have more than two big tasks in one planned sitting/day)

Step 4)

So you have highlighted everything you have to achieve on your visual calendar or board, made your hybrid roadmap/list of steps in getting there and strategically placed these steps on your visual to create a timeline, now, time-blocking. There is no point in doing all this pre-planning if you are still going try to jam everything in at once. This is where prioritizing from step 3) and having dedicated time blocks go hand in hand. When there are multiple steps to be completed in your queue, you can’t afford to only spend time on one thing that only serves a single end goal. It helps to come up with a plan where there is dedicated time spent on each. Just like studying, it is important to break up heavy to-do’s into shorter sittings. Of course some items will take longer to complete than others but this is where your priority and goal placement on the calendar come into play.

Step 5)

Be consistent and dedicated to your plan. The only way to improve time management is to be consistent with your planned flow. There will always be unexpected occurrences but with great structure, you can handle it. As you continue to manage month by month, you will find your rhythm and your style, what works for you and what doesn’t.

What other time management tools work for you?

Feel free to contact or comment for more discussion and tips!